Chris Evans – 2014 Parliamentary Question to the Department for Communities and Local Government

The below Parliamentary question was asked by Chris Evans on 2013-11-19.

To ask the Secretary of State for Communities and Local Government, what the cost of travel within the UK was for his Department in each year since 2010; and how much of this was spent on (a) hire cars, (b) helicopter hire, (c) hotel accommodation and (d) subsistence.

Brandon Lewis

Role of the Department

Reflecting our responsibilities for local government, housing, planning and communities across England, the work of the Department involves staff travelling to different parts of the country.

Improved procurement has reduced our average domestic hotel rate in the UK by 8% between 2009-10 and 2012-13. Moreover, domestic flights for longer journeys can avoid the need for paying for staff to stay in a hotel overnight.

Since 2011-12, the Department accepted responsibility for some new functions outside of London, including residual functions following the closure of the Government Offices for the Regions and then oversight of the European Regional Development Fund following the abolition of the Regional Development Agencies. As these business functions relate to work in areas outside of London and to the European Commission, this has therefore increased our travel spend compared to the base of 2010-11. However, this is far more than offset by the very significant savings to taxpayers of the abolition of these regional bodies.

Based on current estimates (which reflect accounting consequences from machinery of government changes) the DCLG Group is reducing its annual running costs by around 40% in real terms between 2010-11 and 2014-15. This equates to net savings of at least £532 million over this spending review period and includes savings of around £420 million from the closure of the Government Offices for the Regions.

In addition to this, I note that the Regional Development Agencies were spending in the region of £246 million a year on administration (as cited in 11 March 2009, Official Report, Column 592W).

Spending data

The tables below list spending on travel by financial year. Figures for 2009-10 are from July 2009, as this is when the department’s current approved travel agent contract commenced; those figures are therefore only for three-quarters of the financial year, and the full year is likely to be proportionately higher.

	Overseas Travel	Overseas Accommodation	Overseas Subsistence	Total
July 2009 – March 10	£408,621	£19,847	£79,574	£508,042 (part-year)
2010-11	£56,304	£21,759	£27,798	£105,861
2011-12	£69,463	£21,204	£19,946	£110,613
2012-13	£78,474	£29,224	£21,911	£129,609

	UK Travel	UK Accommodation	UK Subsistence	Total
July 2009 – March 10	£621,028	£309,260	£174,888	£1,105,176 (part-year)
2010-11	£434,467	£199,563	£81,315	£715,345
2011-12	£980,307	£162,544	£71,913	£1,214,764
2012-13	£1,030,710	£166,149	£74,424	£1,271,283

Explanatory notes:

– Overseas subsistence costs can include accommodation, meals and travel tickets purchased locally.

– The costs of internal travel abroad are not routinely recorded in the form requested and this information could only be provided at a disproportionate cost.

– Data on cost per trip is not centrally held in the form requested.

– For car hire, the data from our finance systems do not separate out expenditure for domestic and international car hire and this could only be provided at disproportionate cost.

– For helicopter hire, our records show that the Department has incurred no expenditure on this since 2010-11.

– Figures contained in this answer may differ from previous answers to Parliamentary Questions, as the data extracts have been re-run and reflect ongoing accruals and data. Delays in billing or crediting transactions can sometimes have an effect on the spend data between the financial years.

Taken in the whole, we have reduced overall travel spending compared to the last Administration, and delivered substantive savings for taxpayers’ from the abolition of regional government in England.